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Four Essential Steps for Proactive Portfolio Management

By Karyn Stroet

As we find ourselves in the midst of the financial year and the beginning of a new calendar year, diligent commercial investors recognise the significance of proactive portfolio management. It’s an opportune time to assess the health of your assets, identify areas for improvement, and prepare for a successful and prosperous year ahead. Below I will explore four essential steps to revitalise your commercial portfolio for optimal performance and long-term success.

1. Strategic expense review for optimal ROI

Even though we are midway through the financial year, now is the perfect time to commence the process of auditing your property expenses. Many commercial properties operate on a financial year budget cycle, and being proactive in expense management can influence budget planning for the upcoming months. Conduct a comprehensive review of service contracts; explore negotiation opportunities; and seek cost-effective, energy-efficient solutions. Leverage technology to streamline operational costs. By initiating this strategic expense review now, you position yourself for informed decision-making during the upcoming budget-setting process.

2. Preventative maintenance: a key to long-term asset health

Preserving the value of your commercial assets requires a proactive stance on maintenance. Establish a robust preventative maintenance schedule that covers critical systems, structural components, and common wear-and-tear issues. Preventative measures not only contribute to cost savings by avoiding major repairs but also enhance the longevity and marketability of your properties. As you plan for the new year, prioritise preventative maintenance to ensure your assets remain in peak condition.

3. Tenant engagement and satisfaction strategies

The satisfaction of your tenants is a key factor in the success of your commercial properties. Take this opportunity to enhance tenant engagement by maintaining open lines of communication. Promptly address tenant concerns, and actively seek feedback for continuous improvement. Consider upgrading amenities, improving common areas, and optimising communication channels to create a positive tenant experience. Satisfied tenants are more likely to renew leases and positively impact the overall value of your portfolio.

4. Lease audit for compliance and optimisation A lease audit is a crucial step in ensuring tenant compliance and optimising revenue streams. Regularly review leases to confirm adherence to items like outgoing recovery, rent increases, and maintenance clauses. Uncover potential revenue streams and identify any areas where tenants may befalling short of their obligations under the lease agreement. A proactive lease audit sets the stage for financial optimisation and helps maintain the financial health of your commercial properties.

The new year presents a golden opportunity to breathe new life into your commercial portfolio. By strategically reviewing expenses, prioritising preventative maintenance, engaging with tenants, and conducting lease audits, you position yourself for success in the coming months. Proactive management not only enhances the performance of individual assets but also contributes to the long-term growth and prosperity of your entire commercial portfolio. Here’s to a successful and rewarding year ahead!

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